Conference Management
HONG KONG’S PREMIER CONFERENCE PARTNER
Are you looking to hire a conference planner for your upcoming sales conference, annual strategy meeting, or industry conference? Perhaps you’re looking for a business summit organizer? Chunky Onion Productions is a conference planner based in Hong Kong. We can help you plan a highly effective, smoothly run, memorable conference or business summit.
Imagine: you’ve planned your Hong Kong conference to the last detail: your venue has been selected; the delegates have been invited; keynote speakers are confirmed and every breakout session is planned. Now you need event management, audio-visual expertise and on-site conference management support to make your conference run smoothly.
We are a Hong Kong-based event management company that can help you organize an impressive, effective conference. We work with both local-based and overseas conference planners, sponsors, and stakeholders who need hands-on help and have strong local knowledge to make their Hong Kong conference a success. Let us handle all of the logistics and technical details associated with your conference while you focus on your networking, marketing, learning, and meeting your strategic objectives.
Chunky Onion manages conferences in the following industry sectors: financial services, legal, medical, pharmaceutical, petroleum & mining, manufacturing, consumer products, and retail. We also produce conferences for industry associations, professional bodies and chambers of commerce.
Frequently asked questions
The timeline for hosting a conference here depends on the scale of the conference. These are rough guidelines:
- 12+ months — Ideal for large international or multi-day conferences (better venue choice, stronger speaker lineup, smoother logistics)
- 6–9 months — Comfortable timeline for most mid-sized corporate or association conferences
- 3–6 months — Possible for smaller or simpler events, but options start to narrow
Starting earlier gives us more breathing room for venue availability (Hong Kong’s best spaces book up fast), speaker confirmation, and those all-important creative details. That said, we’ve also delivered excellent conferences on tighter schedules when needed.
The best first step? A quick chat so we can map out a realistic timeline based on your goals, dates, and scale.
Conference budgets in Hong Kong usually break down into a few key areas:
- Venue – Hire fees, which vary widely depending on location, size, and date.
- Catering – Food & beverage (often one of the biggest line items). Venue hiring and catering cost are usually combined when dealing with hotels who offfer “meetings packages”.
- Technical production – AV, lighting, staging, and hybrid/streaming setup
- Speakers & content – Fees, travel, and accommodation for presenters
- Event management & staffing – Planning, coordination, and on-site team
- Branding & décor – Stage design, signage, and experiential elements
- Entertainment – You might want to bring energy to your conference with professional entertainment, especially if there is a networking reception or gala dinner
- Registration & marketing – Systems, promotion, and attendee communications
- Contingency – A smart buffer for the unexpected (highly recommended)
At Chunky Onion Productions, we help you prioritise spending so your budget works harder where it matters most — delivering a smooth, memorable experience without nasty surprises.
Want a rough cost range for your type of conference? Just share a few details and we’ll give you honest guidance.
An event app is worth considering when your conference has enough moving parts that a simple printed programme (or PDF) starts to feel limiting.
It’s especially useful if you have:
- 200+ delegates
- A multi-track or multi-day agenda
- Networking as a key goal
- Last-minute changes that need to reach people quickly
- Hybrid or virtual elements
- A desire to collect feedback, leads, or engagement data in real time
A well-designed app can help attendees build personal schedules, connect with each other, receive instant updates, and stay engaged — while giving you valuable insights afterwards.
For smaller or very straightforward one-day conferences, a simple digital programme or WhatsApp group may be enough.
At Chunky Onion Productions, we’ll help you decide whether an app will genuinely add value for your event and audience — or whether your budget is better spent elsewhere.
Hong Kong offers a limited type of suitable venues for conferences but these venues are world-class:
- Major convention centres – Such as the Hong Kong Convention and Exhibition Centre (HKCEC) and AsiaWorld-Expo, ideal for large-scale or multi-track conferences.
- Hotel ballrooms & meeting spaces – Plenty of 4- and 5-star hotels with professional facilities, great catering, and convenient accommodation options
- Unique & characterful spaces – These are extremely limited, highly restrictive and often come with extra costs. Museums, galleries, waterfront venues, historic buildings, rooftops, and modern creative hubs for conferences that want a more distinctive feel, but beware.
At Chunky Onion Productions, we help you shortlist venues that match your delegate numbers, budget, technical needs, and the overall experience you want to create.
Absolutely — that’s exactly what we do.
At Chunky Onion Productions, we can jump in at any stage. Need help finding the right venue in Hong Kong? We’ll shortlist options that fit your brief, budget, and delegate experience.
Want us to handle the whole thing end-to-end? Even better. We manage everything from concept and planning through to on-site delivery — including venue, production, catering, staffing, technical setup, and all the little details that make a conference run smoothly.
Whether you just need a trusted local partner for venue sourcing or a full-service team to take it off your plate, we’ve got you covered.
If you just want to hire some equipment, please drop us an email so we can accommodate your request.
Hear from our happy clients
“Chunky Onion understood exactly what we wanted to achieve and brought every element together seamlessly. The team was creative, responsive, and professional throughout the entire process.”
AlixPartners
Global Head of Events
“Working with Chunky Onion on our brand activation for LEAP East in Hong Kong was a pleasure. The team was highly responsive, resourceful and flexible. They understood exactly what we wanted to achieve and brought the whole experience to life with creativity and seamless execution. Everything ran smoothly and the result exceeded our expectations. Highly recommended.”
Tahaluf Events
Tahaluf Events Team
“Chunky Onion delivered an outstanding conference for INTERTANKO in Hong Kong. From the initial planning through to the final day, their team was professional, responsive and completely on top of every detail. The production ran seamlessly and our delegates were genuinely impressed. I wouldn’t hesitate to work with them again.”
Nicola Chaplin
Meeting Coordinator
“I know it’s late but I wanted to thank everyone from your team for helping us with this event. The space looked great from lights to signages, what great quality of service! Our guests had a great time and said this is one of the best events they have attended! Thank you for being patient with us and guiding us to making this event succesful. We appreciate you and wish you all more success!”
